Cottage Booking Information

Considering renting a cottage this summer?

We have new cottage listings waiting for your vacation booking.. Check the booking calendar for your cottage Cottages will be added and bookings will sometimes change – so bookmark www.windrovers.com and keep checking for updates.

Timing:

You need to phone  Windrovers toll free at 1-888-394-0947to begin booking your cottage, then receive and review the cottager’s agreement, sign it and make the reservation deposit.

Thirty days before your holiday the rent must be paid in full. Reservations made less than 30 days prior to the rental date, must be accompanied with the rent in full.

Windrovers will forward you information regarding access to the keys and specific cottage directions two weeks before you check in. Once you have rented with us one year, we will check with you first if you want “your cottage” again the next year.

Rent and Deposits:

The rent is the amount advertised plus 5% GST and any applicable taxes.

The security deposit is 50% of the weekly rent. It can be debited to your credit card and will not be processed unless bills are incurred. This should be arranged 2 weeks before the start of your holiday. The deposit will be returned as soon as all bills are settled – normally within a month after your rental period ends.

The security deposit will be used to pay any additional bills incurred during your cottage stay, eg., long distance phone; or to offset repair of extraordinary damage, eg., a broken window. Any bills will be fully revealed and discussed with you. In addition, any bills not covered by the security deposit will be billed to you.

The reservation deposit is 30% of the rent and has to be received - with your signed cottager’s agreement – within a week of making your reservation to ensure the cottage is held for you.

Payment may be made by cheque or money order payable to Windrovers Ltd.; or by Mastercard or Visa over the phone or online as you prefer. All payments shall be made in Canadian funds.

Service charges levied by the bank due to insufficient funds or payments not cleared will be billed to you.

Cancellations

Any cancellation must be clearly communicated to and confirmed by Elizabeth or Robert at Windrovers as soon as possible. We can then try our best to re-rent the cottage for that period. If you cancel 45 days or more before the rental period, we will refund you in full, less a 15% rebooking charge. If you cancel less than 45 days before, and we cannot re-rent the cottage for the reserved period, we will have to keep your reservation deposit. If part of the period is re-rented, you will get part of your deposit returned minus a 15% rebooking charge.

Checking In and Out

Each cottage has an assigned changeover day – Friday, Saturday or Sunday. Checkout time is 11:00 a.m. and check in time is 3:00 p.m. on the assigned day. It is important that the property is vacant during these hours so that the Cottage Crew can get the cottage checked over, and yard work done, propane tanks changed and garbage removed – all looking good for the next cottager.
Check your cottage listing to find out what the changeover day is.

Cottage Cleaning and Yard Work

One of the benefits of renting with Windrovers Ltd. is that there is less work required of the cottager before they leave for home. It is required that renters will leave the cottage and property clean and tidy as they found it on arrival. Garbage should be left in the containers provided. Don’t leave bags of garbage outside where animals can get into them. It is advisable to keep all food and garbage always picked up outside and inside the cottage to prevent attracting unwanted pests eg. wasps, raccoons and particularly mice. The Cottage Crew will check the cottage, take the garbage to the dump, mow the lawn, fill and change propane tanks and whatever else is required to prepare the cottage for the next renter. The cottager may wish to hire the Cottage Crew to come in and do a cleaning while you are there. We can also offer a linen service, bringing fresh towels and sheets and making up the beds before you arrive and as often as you wish to have us during your stay. There may be other services offered by the Cottage Crew of interest to the cottager. Check the list on our website under “services” at www.windrovers.com .

Regulations

Phone Calls

Most cottages have phones. They are for local use only. Please use your phone card to make long distance calls. Many locations will not have cell service. Check with your server if there is cell service in the area. Nevertheless, cell service in remote areas can be affected by variances such as whether the cottage has a steel roof or is in a dip in the land.

Laptops

Some cottages won’t have an appropriate jack for laptops. Check the listing.

Pets

Cottages are listed pet allowed or not.
When pets are allowed:

• More than one pet will need to be okayed.
• It is expected that the cottager will pick up pet poop in the yard and put it in the garbage or appropriate container.
• Be sure to restrain your pet from visiting the neighbours.

When pets are not allowed:

• Pets are not allowed in the cottage or on the property
• Please let visiting friends know that pets are not allowed.

Guests

You are welcome to have guests but there are certain considerations. Check the cottage listing for the maximum occupancy and be careful not to exceed that. Will the septic and water systems accommodate extra people? The cottage septic may not be able to keep up with overuse. There may not be enough water for extra flushing and showers. How big is the hot water tank? Will your guests respect the cottage and its property? We are sure that you are a responsible, reliable person. You will have to decide that about your guests as you will be responsible for their behavior. If you have any questions or concerns, check with us.

Cottage Renters package

For your complete cottage renters package
call toll free 1-888-394-0947 or
e-mail  mailto:info@windrovers.com

Some Final Notes

• We have a strict no party policy
• If you have any questions or concerns while you are at the cottage - give us a call! Windrovers will strive to answer your questions and address your concerns to your satisfaction. Robert and Elizabeth would rather hear about problems before they get to be difficult to solve. We want you to be comfortable and have a relaxing holiday. Check the individual cottage lists of facilities and restrictions on the web or with your Cottage Holiday Package.
• Only blankets and pillows are provided. Unless otherwise arranged, renters must bring their own sheets and towels.
• We recommend you bring your own drinking water.
• If you plan on bringing motorized watercraft, be sure to clear it with us on booking. We have important information that you will want and need.
• Before booking, check for restrictions on pets, smoking, guests, fires etc.
• Let us know if you have pet or smoke allergies – even properties listed as pet and smoke restricted, is no guarantee that the owner does not have a pet or refrains from smoking at their cottage. We will have that information.
• Some firewood is usually provided at the cottage. The Cottage Crew can bring more firewood for a fee.
• TV reception at the cottage ranges from unreliable to unlikely. Bring cards, puzzles and board games. Check cottage facilities.